BrandMail Lite Mail Flow Set-Up for Microsoft 365
How to set-up the BrandMail Lite Mail Flow for Microsoft 365
BrandMail Lite allows you to brand emails from your organization via a mail flow rule, which appends email signatures, banners and surveys to organizational emails sent by users.
If your users have the desktop version of BrandMail (Windows) or make use of BrandMail for O365 Web, emails sent from the desktop version or O365 Web will continue to flow directly from the workstation to recipients. BrandMail Lite will then take care of branding emails sent from mobile devices, tablets as well as Mac users who don't make use of O365 Web.
Overview
Setting up BrandMail Lite for Microsoft 365 consists of the following steps:
Step 1: Set up your connectors
Connector A: From your organization's email server to Office 365 (Accept from BrandQuantum Mail Router)
Connector B: From O365 to your organization's email server (Send to BrandQuantum Mail Router)
Step 2: Set up your permanent rules
Rule A: Send to BrandQuantum Mail Router Rule
Connector A: Create the Accept from BrandQuantum Mail Router Connector (Internal to External)
Log into your O365 Exchange Environment (if you need assistance locating it, follow this link)
Click on "Connectors".
Click on "Add a connector".
Select:
From: Your organization's email server
To: Office 365
Click Next.
Name: "Accept from BrandQuantum Mail Router"
Description: "Accept from BrandQuantum Mail Router" or leave it blank.
Tick "Turn it on".
Tick "Retain internal Exchange email headers (recommended)".
Click Next.
Please select the 2nd option. Please use the + indicator to add the IP address.
Once an IP address is added, click Next.
Add one of the four IP addresses below based on your BQIgnite hosting location:
NB: The IP addresses differ depending on your BQIgnite hosting location. Add one of these four IP addresses depending on your BQIgnite hosting location.
BQIgnite Azure US: 13.89.225.68
BQIgnite Azure US 2: 20.80.107.170
BQIgnite Azure Europe: 52.157.173.232
BQIgnite Azure Europe 2: 4.180.21.241BQIgnite Azure Africa: 102.37.100.99
BQIgnite Azure Africa 2: 102.37.127.66
Click "Create connector".
Connector A has now been successfully set up.
Connector B: From O365 to your organization's email server
Click on "Connectors".
Click on "Add a Connector".
Select:
- From: O365
- To: Your organization's email server
Click Next.
Name: "Send to BrandQuantum Mail Router"
Description: "Send to BrandQuantum Mail Router" or leave it blank.
Tick "Turn it on".
Tick "Retain internal Exchange email headers (recommended)".
Click Next.
Please select the 2nd option.
Click Next.
Please use the + indicator to add the IP address.
Once an IP address is added, click Next.
Add one of the four IP addresses below based on your BQIgnite hosting location:
NB: The IP addresses differ depending on your BQIgnite hosting location. Add one of these four IP addresses depending on your BQIgnite hosting location.
BQIgnite Azure US: 13.89.225.68
BQIgnite Azure US 2: 20.80.107.170BQIgnite Azure Europe: 52.157.173.232
BQIgnite Azure Europe 2: Coming
BQIgnite Azure Africa: 102.37.100.99
BQIgnite Azure Africa 2: 102.37.127.66
Please tick "Always use Transport Layer Security (TLS) to secure the connection (recommended).
Please choose the 2nd option, "Issued by a trusted certificate authority (CA).
Click Next.
Enter in your email address and click the + indicator.
Click Validate and wait a short while.
Once validated successfully, click Next.
Click "Create Connector".
Connector B has now been successfully set up.
Set up your permanent rules
Rule A: Create the Send to BrandQuantum Mail Router rule (Internal to External)
Click Rules in the Exchange Admin center.
Click "Add a rule".
Name: "Send to BrandQuantum Mail Router".
Apply this rule if *, choose "The sender" and then "is a member of this group".
Select a mail-enabled security group. We normally recommend creating a mail-enabled security group called "bqmailrouter@xxxxxx.xxx"
Under "Do the following", choose "Redirect the message to" and then "the following connector" and select the "Send to BrandQuantum Mail Router" (which we set up earlier).
Finally, add 3 additional exclusions under the "Except if" section.
For the first exclusion, choose "The sender" and then "address includes any of these words". Enter "<>" into the prompt, click "Add" and then "Save".
For the second exclusion, choose "The message properties" and then "includes the message type". Choose "Calendaring" in the prompt, click "Save".
For the third exclusion, choose "The subject or body" and then "subject or body includes any of the words". Enter "Automatic reply" into the prompt, click "Add" and then "Save".
For the final exclusion, choose "The message headers..." and then "includes any of these words".
Under the first option, enter "X-BrandMail-Processed", click "Add" and then "Save".
Under the second option, enter "true", click "Add" and then "Save".
Click Next.
Choose "High" severity.
Tick "Stop processing more rules".
Click Next.
Click Finish.
Once the rule is created, click the "Disabled" status on the rule.
Click the "Enable or disable rule" toggle to enabled state.
The status of the mail flow rule will take a short while to update. In the mail flow rule list, the mail flow rule status should then be enabled.
NB. Please wait a short while for this mail flow rule to take effect.
VERY NB. Please remember to update your SPF record under your DNS settings. You can use the DNS record of spf.bqignite.com with the include prefix.
Example SPF TXT prior to editing record:
v=spf1 include:spf.protection.outlook.com ~all
Example SPF TXT prior to after record:
v=spf1 include:spf.bqignite.com include:spf.protection.outlook.com ~all
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